DescriptionMAJOR DUTIES AND RESPONSIBILITIES: • Manage the AP month-end and year-end close
• Process daily and weekly A/P for multiple sites and vendors ensuring all deadlines are met in high volume environment.
• Assists with the resolution of discrepancies or problems that prohibit timely payment of invoices.
• Assist affiliate practices, client and vendors with A/P issues or questions as they arise.
• Ensure that each transaction processed has appropriate approval prior to processing.
• Correspond with suppliers and account team and respond to inquiries.
• Reconcile vendor statements, research, and correct discrepancies.
• Special projects and other functions as required by manager or affiliate practice.
• Maintain and update A/P process playbook and desktop operations workflows as required.
• Lead the AP integration playbook as new affiliate practices are acquired
• Seek ways to constantly reduce costs, improve efficiency and operational standards.
• Actively support an environment of teamwork, co-operation, performance excellence and personal success.
• Actively participate in the implementation of a procure to pay system for improving automation with an integrated supply chain, vendor management, invoicing, and payment function of the Coupa system
• coordinate and assist with Engie utilities payment system
• Prepare, manage, and file 1099 reporting process
EDUCATION AND QUALIFICATIONS• 5+ years in Accounts Payable Manager role or similar role
• Experience with A/P and multiple ERP automation with Coupa and Arriba systems
• Experienced Accounts Payable processor with an understanding of best practices
• Strong organizational and problem-solving skills
• Knowledge of basic accounting principles
• Strong research and resolution abilities
• Working knowledge of applicable A/P and G/L systems and procedures, financial chart of accounts and proficiency in computer-based accounts payable applications required.
• Experience with Bill.com, Coupa and Arriba applications is a plus.
• Strong attention to detail
• Self-starter with ability to work independently and excel in a fast paced, customer service-oriented environment
SPECIFIC SKILLS• Positive demeanor
• Leadership skills
• Ability to proactively address issues in an objective manner
• Excellent communication, organizational and presentation skills
• Ability to effectively delegate
• Ability to accepts responsibility and be accountable for the actions and success of the office
PHYSICAL DEMANDS- Walking, sitting, standing for extended periods of time
- Ability to lift/carry up to 30 pounds and be able to twist, turn, bend and stoop
WORKING CONDITIONS- Corporate office environment